On Tuesday, the Brentwood City Council could award a bid contract on the much anticipated Sand Creek Sports Complex Phase 1A project.
If approved, the city would enter a contract with Robert A. Bothman Inc in the amount of $18.28 million—with a 10% contingency amount of $1.82 million—for a total of $20.11 million.
The Sand Creek Sports Complex Site I consists of the design and construction of the 14.50 acres of City owned property identified as the future Sand Creek Sports Complex. Site I will include 3 full size soccer fields that will also be lined for lacrosse, a parking lot, restrooms, picnic area and other possible park amenities like pickle ball courts, basketball courts, exercise equipment, playground, etc. Site II is made up of the Contra Costa County Flood Control detention basin, which consists of 19.24 acres, and will potentially add 2 soccer fields.
Annual operations and maintenance costs for the Sand Creek Sports Complex are estimated at $128,125 and will be incorporated into future Operating Budgets. A placeholder for this increase in the annual operations and maintenance costs is included in the ten-year General Fund Fiscal Model beginning in FY 2026/27.
The city hired Verde Design to develop the project design. Back in April 2023, Verde developed a construction cost estimate for the full buildout of all phases of Project in the amount of approximately $31 million, which exceeded the approved Project budget of $15 million.
On May 9, 2023, at the City Council CIP Workshop, the Project was considered by the City Council, who then approved keeping this Project in the 2023/24 – 2027/28 Capital Improvement Program with a budget of $19.2 million for Phase 1A.
Bids were opened on February 4, 2025. The following nine (9) bids were received:
- $18,285,787.56 – Robert A Bothman Inc
- $18,895,583.50 – O.C. Jones & Sons, Inc.
- $19,332,128.31 – Ghilotti Bros, Inc
- $20,125,553.98 – Goodfellow Bros, California LLC
- $20,379,491.92 – McGuire and Hester
- $21,227,758.20 – Bay Cities Paving & Grading, Inc.
- $21,318,714.26 – R&R Pacific Construction
- $22,215,752.00 – Rodan Builders, Inc.
- $22,845,148.45 – Legion Contractors, Inc.
Staff thoroughly reviewed the bids received and is recommending the award of the construction contract for the Project to Bothman for submitting the lowest responsible bid, despite a protest submitted by the second lowest bidder, O.C. Jones & Sons, Inc.
Following consultation with the City Attorney’s Office and outside counsel, a written response was provided to O.C. Jones & Sons, Inc. that a determination was made that Bothman’s bid was deemed responsive and that O.C. Jones & Sons, Inc.’s bid protest lacked merit
Bothman’s bid includes all four bid alternates, and the costs for those items came in approximately 35% below Verde’s estimates. Including these items with this contract will make it possible to construct Phase 1A completely for the benefit of all users of the facility and produce future cost savings. If the four bid alternates are not included in this contract award it is anticipated that the costs for these items will likely increase significantly and will increase the cost of day-to-day maintenance of the new facility.
Documents:
Latest Renderings of the project as of 03/31/2022
Council to Get Update on Vineyards at Marsh Creek – Event Center/Amphitheater Project Phases
The Project is included in the adopted 2024/25 – 2028/29 Capital Improvement Program with a total budget of $9,400,000. After accounting for the 30% design costs, approximately $8,600,000 remains available in the Project budget.
Proposed Project Phase II and Phase III have estimated funding shortfalls of $5.7 million and $11.2 million, respectively.
The current Project description includes a 1,000-seat outdoor amphitheater, wedding venue, promenade, parking lot, sculpture garden, adventure themed playground, and future 10,000 square foot event center.
Because of funding constraints, the project as currently envisioned would be constructed in three phases:
- Phase I would include a small event stage, food truck court, 50-65 parking stalls, restroom and park maintenance building. The costs associated with Phase I, including design, are estimated to work with the approximately $4.4M of Project funding from the Vineyards Event Center Fund and Public Art Acquisition Fund.
- Phase II would add a 750-seat amphitheater, expanded 250 vehicle (total) parking lot, traffic signal and shaded promenade. The costs associated with Phase I are anticipated to total approximately $15.1M. The current Project budget is short by approximately $5.7M.
- Phase III would add approximately 250 seats to the amphitheater and a new 10,000 square-foot event center facility. The costs associated with Phase II are anticipated to be approximately another $5.5M. The current Project budget in total would be short by approximately $11.2M.
Previous Stories
- June 2024 – Brentwood Looks to Name Sand Creek Sports Complex
- June 2023 – Brentwood Approves Sand Creek Sports Complex Conceptual Plan
- June 2023 – Brentwood Sand Creek Sports Complex Cost Estimate at $31 Million
- April 2023 – Brentwood Commission Set to Discuss Sand Creek Sports Complex
- Nov 2022 – Brentwood Takes First Steps Toward Sand Creek Soccer Complex