Clayton Could Terminate Agreement With Clayton Business and Community Association

On Tuesday, the City of Clayton will consider termination of the Clayton Business and Community Association Master User Agreement.

The council will discuss and provide direction to staff after the master agreement has been in place since 2008. It was put in place, at that time, to help reduce the amount of work necessary for both the Clayton Business and Community Association and city staff when applying for permits, fees, cost waivers and grants for the Art & Wine Festival, Tree Lighting, and Oktoberfest events—in 2016 it added the Rib Cook Off to the list.

Upcoming Events include:

• April 29 & 30 – Clayton Art & Wine Festival
• Aug. 26-27 – Clayton BBQ & Brews Festival
• Sept. 30-Oct 1 – Clayton Oktoberfest
• No date yet – Clayton Holiday Tree Lighting & Dessert with Mrs. Claus

Mayor Jeff Wan  has asked that this item be placed on the City Council agenda for the purpose of discussing the merits of continuing this agreement. The item does not call for a renegotiation of the agreement, simply a termination.

Per the agenda, areas for discussion include, but are not limited to, whether there is full cost recovery for services and facilities provided by the City, whether taxpayers funds are being used to subsidize the events associated with this agreement and this organization, and whether the treatment of this group is similar to other groups or organizations.

According to the Master Agreement, either the city of CBCA can terminate at any time given a 60-day notice.

General Event Terms:

• Temporary Use Permit Fee – $75 (waived)
• City Street Use Fee – $100 (waived)
• Noise Permit Fee – $85 (waived)
• Clean Up Deposit – $500 (waived)
• The agreement also stated the CBCA will give the city a $5,000 rolling deposit towards all damage and cleanup for all events. The CBCA also submits one permit application to include all CBCA events for the year. There is also a City Alcohol Permit fee ($50) paid by CBCA 30-days prior to events. The CBCA also covers 50% of all city direct support cost (estimated at $6,000)
• The City waives all fees per council resolution (No 47-2007) for The Grove usage to include (park usage rental fee ($1,200/day), Special Park Use Permit Fee ($250), Park Sound System Damage Deposit ($1,000/day). These fees were waived for the Art & Wine, Oktoberfest & Tree Lighting).
• They also pay $21 per hour for a city sound technician.

Clayton City Council Meeting
Tuesday, March 7
7:00 pm
Agenda: Click here

Editors note, for a full list of upcoming events in Contra Costa County, visit our calendar. If you have an event, it can be added